To all employees:

You are about to participate in our annual employee opinion survey. We conduct such a survey every year to provide an opportunity for you to communicate your opinions about the conditions of employment at our company. All employees will have an opportunity to complete a survey, and some will also be invited to participate in small groups to provide any needed additional information.

We will have the results of the survey within two months. At that time, an all-employee meeting will be held to review those results. That meeting will be followed by department meetings in which you can raise questions and develop suggestions for contributing to our company's conditions of employment.

Your responses to the survey questions will be held in confidence. You will not be asked to identify yourself. For those who wish to do so, a place is provided at the end of the survey, but that is optional. You are not required or expected to give your name.

The completed surveys will be collected by representatives of our employee opinion survey consulting firm. They will tabulate and report the results. They will be the only ones to actually see the completed surveys.

As with past surveys, you will be asked to provide some personal information. Such information allows the results to be reported by different groupings of employees such as department and length of service.

If you are uncomfortable supplying that type of data, you may leave those questions blank, but it is hoped you will see their value and supply the requested responses.

We view our annual employee opinion surveys as an opportunity to continue to improve the two-way communication process at our company.

Thank you for your participation,

[name]
Managing Director